The Takeda BioLife Pharma Services Story
Takeda is a global biopharmaceutical leader headquartered in Japan, with a significant presence in the United States. Founded in 1781, Takeda is committed to patient-centricity and sustainable, responsible operations. The company focuses on various therapeutic areas, including gastroenterology, rare diseases, plasma-derived therapies, oncology, and neuroscience.
Previous Project Management Software
Takeda's New Center Development and Quality teams relied on a manual system of
Excel spreadsheets and Smartsheet for project management. They found these tools insufficient to handle the complex nature of their projects, particularly the intricate process of opening new plasma gathering facilities. Takeda also explored using Jira, but it lacked the necessary scheduling capabilities to manage the numerous dependencies and timelines involved in their projects.
Project Management Pain Points
- Lack of Centralization and Scalability: Spreadsheets and Smartsheet couldn't scale to handle Takeda's numerous projects or growing teams effectively. Tracking tasks, updates, and schedules across multiple documents and users became increasingly difficult.
- Manual Processes and Duplication: Manually updating task descriptions and propagating changes across multiple projects was time-consuming and error-prone.
- Limited Collaboration and Visibility: Collaboration and information sharing were hindered by the need to access multiple documents, leading to potential miscommunication and delays.
- Scheduling Challenges: The New Center Development team faced difficulties tracking complex project schedules that involved numerous steps and depended on factors like permit approvals, making it hard to accurately forecast timelines and resource needs.
How has Project Insight Helped Takeda?
- Centralized Platform for Collaboration: Project Insight consolidated all project data into a single, intuitive online platform. Teams now have a centralized hub for tasks, schedules, resources, and communication, eliminating the need to switch between disparate tools. This has greatly improved collaboration and real-time visibility into project progress.
- Template Management and Automation: Project Insight's template updating feature allows Takeda to efficiently update and propagate changes across multiple projects simultaneously, significantly reducing manual effort and ensuring consistency.
- Intelligent Scheduling and Resource Management: Project Insight's intelligent scheduling capabilities enable Takeda to manage complex dependencies and external factors that influence project timelines. The platform also provides robust resource allocation features, allowing for optimization and clear visualization of resource utilization across projects.
Why is Project Insight a Great Solution for Takeda?
- Enhanced Efficiency and Scalability: Project Insight has improved Takeda's project management efficiency by consolidating workflows, automating repetitive tasks, and providing a scalable platform for managing complex projects and growing teams.
- Collaboration and Transparency: By centralizing project information and providing real-time updates, Project Insight fosters improved collaboration, communication, and transparency between team members and stakeholders.
- Data-Driven Decision Making: The platform's reporting and analytics capabilities, provide Takeda with the insights needed to optimize resource allocation, identify bottlenecks, and make the right decisions to improve project outcomes.
How does Takeda’s Project Management Work Now?
Project Insight has become the central nervous system for Takeda's project management, streamlining workflows, enhancing collaboration, and empowering teams with the tools they need to drive successful outcomes. The platform's adaptability allows it to cater to the specific needs of different teams within Takeda, from New Center Development to Quality Assurance and beyond.